Bylaws of Greater Hansville Community Center

ARTICLE I

MISSION

 The mission of the Greater Hansville Community Center shall be to:

  • foster community relationships,
  • provide and encourage participation in community events for all age groups,
  • support community charitable efforts,
  • promote community educational opportunities,
  • aid community cultural development,
  • extend community communications to Greater Hansville residents,
  • manage and maintain the Greater Hansville Community Center facilities,
  • provide emergency shelter during a natural disaster and/or times of need.

 

ARTICLE II

MEMBERS

 

            Section 1.      Any person, business, or organization upon payment of annual dues shall become a member of the Greater Hansville Community Center.


            Section 2.      The Executive Board shall recommend the amount of the annual dues through an email to membership and/or at the annual meeting, at which time the Greater Hansville Community Center membership through email or at a meeting where a quorum is in attendance shall vote on the approval of the annual dues. If the membership fails to approve the proposed dues by a simple majority vote, the dues shall remain at the existing amount.

 

            Section 3.      Membership renewal notices shall be sent to existing Greater Hansville Community Center members each year. The annual dues shall be payable January 30 each year. Those members whose dues have not been paid within 90 days from the date of renewal notice shall be re-solicited but will be dropped from membership if they do not respond to the 2nd notice.

 

ARTICLE III

MEETINGS

 

            Section 1.      Regular meetings of the membership shall be held as ordered by the membership or the Executive Board. The time and place of all meetings shall be determined by the Exec­utive Board.

 

            Section 2.      The regular meeting in November shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and com­mittees, and for any other business.

 

            Section 3.      Special meetings may be called by the President or by written request of 10% of the membership of the Greater Hansville Community Center. The purpose of the meeting shall be stated in the call.

 

            Section 4.      Notice of all meetings shall be forwarded by the President not less than 15 days before such meeting. The manner in which notice is given shall be determined by the Executive Board.

 

            Section 5.      Decisions of the Greater Hansville Community Center membership shall be by simple majority vote of the attendees at the annual meeting or by simple majority of those members voting via membership email as long as a quorum is in attendance or responds. 50% of members of Greater Hansville Community Center shall constitute a quorum.

 

ARTICLE IV

OFFICERS

 

            Section 1.      The officers of Greater Hansville Community Center shall be a President, a Vice-President Programs and Events, a Vice President Fund Development/Membership, a Vice President Community Affairs, a Treasurer, a Secretary, three Trustees, and the Past President. These officers shall perform the duties prescribed by the Articles of Incorporation, Washington State and federal laws relating to non-profit corporations, these Bylaws, and the decisions of the Executive Board.

 

            Section 2.      At the June Board meeting, a Nominating Committee of three or more members of the Greater Hansville Community Center shall be appointed by the Executive Board. It shall be the duty of the Nominating Committee to nominate a candidate for each office to be filled. To be eligible for President, the nominee must have served on the board for a minimum of 2 consecutive years. Each of the Vice-Presidents shall be considered to be nominated to become President. The Nominating Committee shall report its recommendations at the regular board meeting in October. Before the election, which shall take place either via email to the membership or at the annual meeting in November, additional nominations from the membership for board members shall be permitted.

 

            Section 3.      At each annual meeting in November should a quorum be present (or via mail or internet balloting) the officers shall be elected to serve a designated term. At that time the President shall automatically be elected to Past President. The designated terms for President, Vice Presidents, Secretary, Treasurer and Past President shall be one year. The designated term for Trustee shall be three years.

 

Section 4.      Terms of office shall begin on January 1 of each year.


Section 5.      If the office of President becomes vacant, the Nominating Committee will convene and determine which of the Vice Presidents should be elevated into the role; that designate will be confirmed by the board and shall fill out the remainder of the term. If any other office becomes vacant, the board will determine a replacement who shall fill out the remainder of the term until a replacement shall be elected at the next annual meeting. If the Past President is unable to serve, the Executive Board shall appoint a recent past officer, who shall hold office until the following January 1. Absence from 3 successive meetings without notice to the Secretary or President will be considered as a resignation and the position will be filled per the procedures described above.

 

            Section 6.      All officers shall be members in good standing. Only one member of a household may be an officer at any one time.

 

            Section 7.      All checks, drafts, and any other instruments of indebtedness or financial obligation of Greater Hansville Com­munity Center shall be signed by either the Treasurer, Presi­dent or Secretary.

 

            Section 8.      The Executive Board, by a two thirds majority vote, may suspend any officer from further activities in that officer's official capacity. While the officer is suspended his/her position shall be deemed vacant and shall be filled as set forth in Section 5 of this Article. At the next meeting of the Greater Hansville Community Center membership, the mem­bership shall vote on removing said officer from office. Removal shall require a two thirds majority vote. If the Greater Hansville Community Center membership does not remove the officer from office, the officer's suspension shall expire and the officer shall be reinstated immediately without further action by the Executive Board or Greater Hansville Community Center member­ship. The decisions of the Executive Board and Greater Hansville Com­munity Center membership under the authority provided by this section shall be binding and final upon the officer. No officer shall have any right to relief under any local, state or federal law with respect to the decisions made and actions taken under this section.

 

            Section 9.      The Greater Hansville Community Center membership may remove any officer from office at any meeting authorized by these bylaws. Written notice of the proposed removal shall be submitted to the Executive Board, the Greater Hansville Community ­Center membership, and the officer in question no less than seven days prior to the meeting at which removal is to be con­sidered. Removal shall require a two thirds majority vote. The decisions of the Greater Hansville Community Center membership under the authority provided by this section shall be binding and final upon the officer. No officer shall have any right to relief under any local, state or federal law with respect to the decisions made and actions taken under this section.


ARTICLE V

EXECUTIVE BOARD

 

            Section 1.      The officers of Greater Hansville Community Center, as set forth in Article IV, Section 1, shall constitute the Executive Board.

 

            Section 2.      The President shall be the Chair of the Executive Board.

 

            Section 3.      The Executive Board shall have general supervision of the affairs of Greater Hansville Community Center between the regular meetings, fix the time and place of the regular meetings, make recommendations and perform such other duties as are specified in these bylaws. The Executive Board shall be subject to decisions of the Greater Hansville Community Center membership made by majority vote at a meeting authorized by these bylaws. Any such decision of the Greater Hansville Community Center membership shall be binding on and supersede any inconsistent act or decision of the Executive Board.

 

            Section 4.      The Executive Board members shall set a time and place for scheduled Executive Board meetings. Special meetings of the Executive Board may be called by the President or by any three members of the Executive Board.

 

            Section 5.      The Executive Board shall report regularly to the Greater Hansville Community Center membership on its activities.

 

            Section 6.      A majority of the Executive Board members shall constitute a quorum of the Executive Board. Decisions of the Executive Board shall be by simple majority vote.

 

ARTICLE VII

COMMITTEES

           

            The Executive Board shall have authority to create and dissolve standing and special committees.

 

ARTICLE VIII.

PARLIAMENTARY AUTHORITY

 

            The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern Greater Hansville Community Center in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order Greater Hansville Community Center shall adopt, and any local, state, or federal laws applicable to Greater Hansville Community Center.

 

ARTICLES IX

BYLAWS

 

These bylaws may be amended by a majority vote of the membership at any regular or special meeting of the Greater Hansville Community Center or by an email voting process, provided that the amendment has been submitted in writing at the previous regular meeting.

 

Revised: January, 2009; February, 1996; November, 1994; April, 1994; April, 1989; March, 1977.