2019 Rummage Sale Set Up and Take Down

Schedule for Volunteers

There will be some preparatory work done on Sunday (7/28) and Monday (7/29) but only for a skeleton crew and specific people will be called to help. The schedule below indicates the days that volunteers will be needed for setup and takedown activities, as well as helping during the days of the sale.

Click here to download Rummage Sale Calendar

WEDNESDAY:  July 31

Setup tables – WEST ROOM and EAST ROOM

Remove shelving, card tables and other set up items from rafters in ANNEX

Sweep and add skirting paper around tables ANNEX

Move Handicap Parking Signs to SW part of parking lot.  ** (KCP Notification required)

 
THURSDAY:  August 1                                 

Move Dumpsters  (Confirm day WM does their usual pick up so they can move the dumpsters to the south east end of the parking lot then.  Mark the location with chalk.)  **(KCP Notification required)

Use leaf blower to clean dumpster area

Begin Tent Setup involving north half of the parking lot (Located in NPP Boathouse.)

(Military helpers + Locals w/ trucks)

Bring shelves once tents are up (Located in Storage Bldg. Delaney Rd.)

START Security:  2 Volunteers on duty – DAISY LOCK gates at dusk  **(KCP written permission required)

 
 FRIDAY: August 2

Open Park gates BEFORE 6:00 am  **

Finish Tent Setup  (Military helpers + locals with able bodies)

Setup outside Tables once Tents are up

Set up peg board panels and outdoor tables in Alley.

Bring up BINS, BOXES and FURNITIURE (Location: NPP Boathouse & Wally’s Storage @ Twin Spits Rd.)

ALL Departments MUST have a Representative ON SITE to direct shelves, bins, boxes, furniture and all other items to their departments

Setup plastic Fencing (Garden Area – See map for location)

Security:  2 Volunteers on duty – DAISY LOCK gates at dusk  **

 
SATURDAY:  August 3Open Park gates BEFORE 6:00 am **

Continue bringing up Bins, Furniture, Tools, and everything else in storage.

ALL Dept. Leads or rep must be on site to assist directing their items to their department

Departments organize, display and price

Security: 2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
 SUNDAY:  August 4 Open Park gates BEFORE 6:00 am  **

 Volunteers Optional work day – Light lunch for those who do come in.

Security:  2 Volunteers on duty – DAISY LOCK gates at dusk   **

 MONDAY: August 5

 Open Park gates BEFORE 6:00 am

Bring small camper to be used as ‘secure site’ onsite.  Park at the west end of County Maintenance building

**(KCP written permission required)

ALL Department volunteers on site

Mark location for Randy-Kan delivery  (LOCATION:  Southwest corner of parking lot.)

Organize display areas; begin pricing merchandise

Return empty BINS & BOXES to NPP Boathouse; Keep grounds clean.

Security: 2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
 
 TUESDAY: August 6Open Park gates BEFORE 6:00 am**

Begin set up of audio system

Put up directional signs

ALL Department volunteers on site / WITH NAME TAGS ON

Organize Display Area; Price items

Security:  2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
WEDNESDAY: August 7   Open Park gates BEFORE 6:00 am ** 

ALL Department volunteers on site

Organize, Display, Price Items

Cashier training

Security:  2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
 

 

 

 THURSDAY:  August 8  

 Open Park gates BEFORE 6:00 am **

Department volunteers on site to finish prepping departments

Organize, Display, Price Items

PREPARE field for parking signs and lines (KCP written permission required)

Security: 2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
 FRIDAY: August 9    Open Park gates BEFORE 6:00 am **

Finish Organizing Departments.  All pricing must be finished today.

Take empty BINS & BOXES to Boathouse

Clean area for opening day

REMOVE BOLLARD AND UNLOCK GATE FROM PARKING LOT TO BALL FIELD ** (KCP has key to bollard and gate – arrange for this to be done with KCP personnel)

PREPARE Field Parking site.  **

Reserve Picnic Shelter for Lunch **(KCP notification required)

Put up “NO PARKING” SIGNS ALONG ROAD.  (Borrow them from County Roads Dept. at Poulsbo site)

Security:  2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
SATURDAY August 10Open Park gates BEFORE 6:00 am **

Reserve picnic shelter and ball field **

Parking team arrive early

 SALE DAY!  9:00 am – 4:00 pm

 Department volunteers arrive by 8:00 am.  Car pool if possible

Volunteers needed in shifts between 8:00 am  – 4:00 pm (Approx. 35 – 45 helpers)

Remove items NOT to be sold at ½ price on Sunday after 4:00 pm today

 Security:  2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
SUNDAY: August 11Open Park gates BEFORE 6:00 am  **

 Department volunteers arrive by 8:00 am.  Car pool if possible

 SALE DAY – MANY ½ PRICE ITEMS 9:00 am – 1:00 pm

 Volunteers needed in shifts between 8:00 am  – 4:00 pm (Approx. 35 – 45 helpers)

Reserve picnic shelter and ball field **

SALE OVER AT 1:00 pm

Rummage Sale Volunteers Shop 1:00 – 3:00 pm

‘No Parking’ signs removed from roadside

Security:  2 Volunteers on duty – DAISY LOCK gates at dusk   **

 
MONDAY: August 12  Open Park gate by 6:00 am

Leftovers Free to Public from 9:00 am to 12:00 pm

Charitable organizations – Pick Up desirable left overs after sale

Randy-Kan Pick up (Scheduled on 7/8/19 – connie)

Big Dumpster Arrives  (Ordered from WM )

Take Down Tents After 1:00 PM (Weather permitting) (Need approx.. 20 -25 helpers)

Put away tables and shelves

 
 TUESDAY: August 13Fill Big Dumpster in morning  (15 – 20 helpers needed)

 Finish Cleaning site (9:00 am – 1:00 pm)

WEDNESDAY: August 14

WRAP UP DAY!

Move 3 Dumpsters to permanent locations.  (WM will do this)

Return Handicap signs to NW end of Parking Lot.

Pick up Big Dumpster (WM will do this)

 
Monday: August 26Volunteer Appreciation Dinner at 5:00 pm

PLEASE Submit GHCC Committee Report to Connie BEFORE August 26, 2019